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Contains Archives terminology used in the A.D.A site.
The entirety of the collection of documents produced by a public body (public office, private institute, family or individual) during the course of its activity.
- Current Archives
Documentation relative to current activities of a body or institute.
- Contemporary Archives
Documentation relative to concluded activities where the documents in question are not yet destined to permanent conservation and thus still useful for administrative purposes.
- Historical Archives
Documents relative to activities concluded more than forty years previously, destined to permanent conservation and to be available to the public for consultation.
- Box File
The terms "Box File" and "Folder" are synonymous.
Rigid cardboard container, usually closed by means of laces, which contains loose documents or documents held in folders.
A group of documents of various origins which are sorted under subject (e.g. collections of drawings, collections of the documents of one same author, collections of photographs or of prints).
In archivist terminology document is to be intended as a written act, a photograph, drawing or graphic representation, executed as part of the activity of a body or institution.
A collection of documents relative to a specific activity, held in chronological order within a cover.
- Accessible Archives
A Collection of documents characterised by organity and unity, produced by a body or institution. This may also include miscellaneous groupings or collections.
Alphabetical list of place names, people, subjects, often ordered also chronologically, related to a Collection of documents.
Fundamental tool for carrying out archives searches. It contains the description of all the individual items held in the archives.
A group of bound papers on which specific documents or subjects are registered.
A group of documents, created by the body itself, characterised by homogeneity of form, of subject and of topic in relation to the function of the body.
Collection of loose documents which were subsequently bound for the purposes of conservation.
Donato Tamblè, Modern Archives: Doctrine and Practice, Roma 1994
- Paola Carucci, Archives sources: ordering and conservation, Roma 2003